Tag Archives: google fax

Google fax in 6 easy steps…great!

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By Matt Gerchow

By Matt Gerchow

Do you need to send a fax from Gmail?

This is the right place!  You can be setup in the next few minutes.

Here’s what you need to send faxes from Gmail.

1. Gmail account.    Virtual email from Google.
2. Online fax number.   Virtual phone number for sending and receiving documents.

Google Fax in Six Easy Steps

Step 1.    Sign up for an email address with Gmail.

Step 2.    Select an internet based fax company to process your faxes.

RingCentral lets you try it free for 30-days with no commitments.

Make sure you enter your gmail account when they ask for an email account.

So on to step 3…

Step 3.    Once you are logged into your Gmail account, go ahead and click the Compose Email button over on the top left.

Step 4.    Where you would normally enter the To: email, you enter the persons fax number followed the extension @rcfax.com…like this:

Sample Fax Email
2062502588@rcfax.com

Step 5. Add anything you want on the cover sheet within the subject of the email. Then attach whichever document, file or picture you want to send as a fax.

You can also type in the body of the email… like this.

google-fax

Step 6. Go ahead and click the Send button and your all set. That’s it!

Good enough, your first Google fax is out!

Oh, there’s one more thing. You may have heard that you can send or receive faxes for free. That may be possible using two different services, or from letting them put ads on your fax. It just gives off the wrong impression from the very start.

Don’t do that!

Faxing like a real business is only a few bucks a month, especially when you compare it to the cost of having a second phone line, a fax machine, paper, toner and everything else.

When a service comes out that DOES send and receive for free, I will be the first to tell you about it.

Google Fax

– Test Drive RingCentral and Fax Free for 30 Days!

Faxing through Gmail

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Businesses are always seeking a way to optimize and further improve their overall productivity. Perhaps one of the easiest ways that this can be accomplished is by focusing on the ways that most businesses use to communicate and transmit sensitive documents. Typically, this is done with the use of faxing. However, as technology is only proving to become more elaborate and sophisticated as time progresses, it is becoming increasingly clear that the fax machines of the past are no longer suited to meet the correspondence needs of the future. As a result, businesses that are seeking to expand on their current correspondence format may want to consider upgrading to the alternative of faxing through Gmail.

Google has become an internationally recognized name for technology and informational services. The company has literally redesigned the way that individuals communicate and interact with each other via the Internet. One such way that Google has applied this towards business technology can be found in the ability to send faxes through Gmail. Individuals who have accounts with some of the popular online Internet fax services can now utilize their email to send and receive faxes much quicker than the traditional method ever could accomplish. This eliminates the inconvenience of having to wait forever for a fax to arrive or wondering if that initial fax was ever sent correctly.

In contrast, Internet fax services which are enabling individuals to send a fax from virtually anywhere are also providing services which ultimately save businesses and consumers from overspending on faxing. Businesses would typically have to pay high prices for an additional phone line suitable for faxing, while consumers would need to pay equally high prices for each page that they transmitted from the local fax business. As an alternative, most Internet fax services offer plans that are low and affordably priced; some have even offered rates as low as ten dollars a month. For businesses that are seeking to become more cost efficient and truly optimize their services towards a higher level of productivity, upgrading to faxing through Gmail is the first step towards future success.

Test drive Nextiva vFax and fax free for 30 days… (only $4.95/mo after)

Google Involved in J2 Globals Online Fax Monopoly?

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faxonlineJ2 Global Communications, a company known mainly for internet fax services, has often been associated with pushing the boundaries of what is usually acceptable in the online market. However, now their business practices have recently begun to gain more attention and may have the potential to pull down Google’s reputation as well. In order to create an illusion of choice for potential consumers, J2 Global has operated under numerous names, including SmartFax.com, Fax.com, RapidFax.com, eFax.com, MyFax.com, and MetroFax.com. As a result, they effectively manage to control around 90% of the internet fax market. The company screens everything as if it was actually separate companies and then sets varying prices as it sees suitable.

Google becomes involved by the amount of internet traffic that is brought to J2’s websites based on their search engine. Whenever someone searches for “online faxing” via Google, most of the results that they are provided with come from J2 companies and websites. Technically, these practices are prohibited by Google AdWords ‘double serving policy’ which states that multiple ads that are provided by accounts owned by the same corporate entity are not allowed when they are caused by the same keyword. Simply searching “online faxing” reveals that this policy is obviously in violation.

Although most people wouldn’t consider this to be a huge issue, the fact of the matter is that Google has built most of its reputation on providing reliable search results; and they did this long before they started releasing innovative technology and products. It is not directly obvious if Google is aware of the practices being used by J2 Global Communications or if they have yet to realize that the majority of their results are provided by companies providing the illusion of choice. However, most would agree that Google has a responsibility to focus on allowing a fair market to its users.

Google Glass Apps Reveal Analytics, Faxes Instantly

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googleglassA Wichita mobile and web developer has found a new functionality for Google Glass; the ability to fax. Although Chad Smith develops apps on a regular basis, he claims that he found some particular humor in developing an app for Google Glass that would allow individuals to fax more easily from the device. He uses it regularly at work. Smith initially believed Glass to be quite limited and viewed it as a high-end camera, driving him to develop apps that would make the device more useful and provide it with more functionality.

In regards to faxing, Smith uses a virtual fax number that allows him to receive a document from his doctor’s office. He can then read each page of the fax by using Google Glass or he can choose to take a picture of the documents with the device and then send them to another fax number, making the faxing experience far more convenient and efficient than it would be normally. However, Smith has also developed many other apps that allow him to improve the efficiency and experience that he has while using Google Glass.

One app allows him to check some of the most important statistics associated with Google Analytics, such as the amount of page views or visitors per day. This can be crucial since he needs to review data for clients sites on a regular basis while he is in meetings. An app for Google AdSense allows for Smith to check the amount of income that has been earned from ads being featured on clients websites. Additionally, an app developed for Whois Lookup ensures that he is able to check whether domain names are available and whether or not they can be purchased immediately; a function that is very important to many clients that he meets with for work. For many, it’s just another example that the sky is truly the limit when dealing with the functionalities of Google Glass.

Learn to Fax From Gmail

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By Matt Gerchow

Watch the video above to see exactly how to send and receive a fax from within Gmail.

Once you’ve seen it, give RingCentral a chance to show you how simple it is to fax from Gmail.

Why? Because if you;re tired of spending time waiting next to the fax machine, it’s probably time to learn the tricks of how to fax from Gmail.

You see, people want more flexibility from their faxing.  The ability to fax from virtually anywhere with an Internet connection and email is a luxury that most business professionals never dreamed would be possible.

That is, until rumors of fax functionality through Gmail started surfacing.  Although the functionality’s not directly part of Google’s email client, you can now send and receive faxes conveniently from email.

In addition, you need to know that your private information won’t attract prying eyes that want to spread your most private documents throughout the company.  After all, your faxes are addressed to you.  So why has the communal fax machine always been considered public information.  You see what I mean?

Gmail being a popular email client, it’s only natural that you’d want to manage all of your documents from one place.

One key factor is you need to choose a fax service that’s compatible with Gmail.

If you want to be able to have the most reliable and high quality results in regards to sending and receiving a fax from Gmail, you should try RingCentral as your provider.  They offer a 30-day trial with no commitment.

Wouldn’t it be great if the rest of life worked like that?

This website is here to give you insight into faxing from gmail.  It is continually updated to make sure you have the most current information.

Test drive RingCentral and fax free for 30 days!

How to Send a Fax With Google

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IMPORTANT: To send an Email Fax from 
HelloFax, the minimum investment is $10/mo
(click to enlarge image)

google fax hello fax

RingCentral gives you 500 pages per month
for only $6.59 per month

If you are one of the thousands of business professionals that use Google’s tools to increase your power and performance within your industry, you are likely very interested in  sending faxes from Gmail.

Thankfully, sending a fax with Google is actually very simple and is not one of the typical Internet hoaxes.

Anyone with a Gmail account can send and receive a fax.  But you do have to connect an online fax service to process your faxes.

These services offer rates that can fit into any budget.  Usually they are in the neighborhood of $10 dollars per month.  But right now, If you try RingCentral free for a month, you can lock in the price at $6.59/mo for as long as you have the account.

Actually sending a fax from within Google is super easy.

Step 1.  Get a gmail address
Step 2.  Start a free 30-day trial with RingCentral
Step 3.  Compose a new email
Step 4.  Add your fax number like you would an email, like this…  2064445555@rcfax.com
Step 5.  Attach any documents
Step 6.  Click Send… That’s all there is to it.  

That might seems a little too simple.  So let me go into a little more detail.

Your gmail address you entered during the fax service sign-up process will ultimately be the gmail address where you will be able to send and receive faxes.

After RingCentral is set up, you can begin faxing when you click on the “Compose Mail” link within Google’s email client. Documents that will be faxed via this method are included via the use of the attachment function within your email.

Rather than addressing your documents to another email address, you simply enter your fax number like in the example above.

TIP:  When giving your fax number to people in general, don’t tell them it is a digital fax.  While the numbers work the same, people do not perceive them the same.  A digital fax is actually several times more reliable than an analog (traditional) fax.

To check for new faxes, all you have to do is go to your inbox… and that’s it.  Your faxes will be there for you.  You might want to setup a folder for them to copy to. (copy, not move…you want to make sure you see them first)

Let me know if you have any trouble setting things up.  I’m usually available from the LiveChat widget at the bottom of the page.

Test drive RingCentral and fax free for 30 days!